Document Storage

NE49 Tech supports the following MIT approved document storage and sharing services.

Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited.
500 gigabytes of storage (including your computer's operating system and applications).
Personal files may be stored on your MIT laptop but cannot impact MIT business,
NE49 Tech preserves your laptop's documents using MIT's backup solution CrashPlan.
Backups can be restored by the employee with revisions going back years.
Backups of deleted documents and their previous versions are destroyed after 30 days.
Documents stored on an employee's MIT laptop are the responsibility of the employee and will NOT be preserved upon the employee's departure.

Using the official Outlook app is encouraged. Android, Mac, and iOS
100 gigabytes of storage, with an additional 100 gigabytes of online archive available upon request (Outlook required).
Not appropriate for sending Medium Risk or High Risk documents.
Deleted items can be recovered up to 14 days after emptying the recycling bin.
Forwarding your MIT email is prohibited.
Shared Outlook resources such as room calendars should be requested from NE49 Tech.
Outlook data, including personally shared calendars and inboxes are the responsibility of the employee and will NOT be preserved upon the employee's departure.

Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited.
2,000 gigabytes of storage shared among all members of the department.
Personal files should NOT be stored on network shares.
Can be used to share High Risk documents with members of the MIT Community using the VPN.
Document storage and access will be audited quarterly by NE49 Tech.
Deleted documents and versions are preserved by IS&T for ~178 days and may take 72 hours to restore.
When working remotely documents should be saved locally and then copied to a network share.

Use of non-MIT licensed Dropbox account is prohibited. (Employees must log in via Touchstone.)
500 gigabytes of storage for personal Dropbox and 500 gigabytes for Team folders.
Appropriate for the real-time collaboration of Medium Risk documents with members of the MIT Community.
Documents stored in Dropbox Team Folders created by NE49 Tech will be managed and preserved by NE49 Tech.
Documents stored in the MIT Dropbox\USERNAME folders are the responsibility of the employee and will NOT be preserved upon the employee's departure.

Use of non-MIT licensed OneDrive account is prohibited. (Employees must log in via Touchstone.)
500 gigabytes of storage for personal OneDrive and 500 gigabytes for SharePoint sites.
Appropriate for the real-time collaboration of Medium Risk documents with members of the MIT Community.
Documents stored in SharePoint sites created by NE49 Tech will be managed and preserved by NE49 Tech.
Documents stored in an employee's OneDrive are the responsibility of the employee and will NOT be preserved upon the employee's departure.

Use of non-MIT licensed Google Drive account is prohibited. (Employees must log in via Touchstone.)
500 gigabytes of storage for personal drives and 500 gigabytes for Shared Drives.
NE49 Tech does not recommend the use of Google Drive for MIT business.
Documents stored in an employee's Google Drive are the responsibility of the employee and will NOT be preserved upon the employee's departure.

Used with a MIT licensed account (does not use MIT Touchstone).
Can send up to 20 files with a total maximum size limit of 10 gigabytes. (Multi-file zip download is limited to 500 MBs at a time.)
Can share High Risk documents with people outside the MIT Community..
Documents shared with DropSecure are preserved for seven days.