Document Storage
NE49 Tech supports the following MIT approved document storage and sharing services.
Local Storage (MIT Laptop)
- Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited.
- 500 gigabytes of storage (including your computer's operating system and applications).
- Personal files may be stored on your MIT laptop but cannot impact MIT business,
- NE49 Tech preserves your laptop's documents using MIT's backup solution CrashPlan.
- Backups can be restored by the employee with revisions going back years.
- Backups of deleted documents and their previous versions are destroyed after 30 days.
- Documents stored on an employee's MIT laptop are the responsibility of the employee and will NOT be preserved upon the employee's departure.
MIT Email (Outlook)
Network Shares (M: R: & U: Drives)
- Use with non-MIT owned equipment (laptops, desktops, tablets and phones) is prohibited.
- 2,000 gigabytes of storage shared among all members of the department.
- Personal files should NOT be stored on network shares.
- Can be used to share High Risk documents with members of the MIT Community using the VPN.
- Document storage and access will be audited quarterly by NE49 Tech.
- Deleted documents and versions are preserved by IS&T for ~178 days and may take 72 hours to restore.
- When working remotely documents should be saved locally and then copied to a network share.
Dropbox & Team Folders
- Use of non-MIT licensed Dropbox account is prohibited. (Employees must log in via Touchstone.)
- 500 gigabytes of storage for personal Dropbox and 500 gigabytes for Team folders.
- Appropriate for the real-time collaboration of Medium Risk documents with members of the MIT Community.
- Documents stored in Dropbox Team Folders created by NE49 Tech will be managed and preserved by NE49 Tech.
- Documents stored in the
MIT Dropbox\USERNAME
folders are the responsibility of the employee and will NOT be preserved upon the employee's departure.
OneDrive & SharePoint
- Use of non-MIT licensed OneDrive account is prohibited. (Employees must log in via Touchstone.)
- 500 gigabytes of storage for personal OneDrive and 500 gigabytes for SharePoint sites.
- Appropriate for the real-time collaboration of Medium Risk documents with members of the MIT Community.
- Documents stored in SharePoint sites created by NE49 Tech will be managed and preserved by NE49 Tech.
- Documents stored in an employee's OneDrive are the responsibility of the employee and will NOT be preserved upon the employee's departure.
Google Drive
- Use of non-MIT licensed Google Drive account is prohibited. (Employees must log in via Touchstone.)
- 500 gigabytes of storage for personal drives and 500 gigabytes for Shared Drives.
- NE49 Tech does not recommend the use of Google Drive for MIT business.
- Documents stored in an employee's Google Drive are the responsibility of the employee and will NOT be preserved upon the employee's departure.
DropSecure
- Used with a MIT licensed account (does not use MIT Touchstone).
- Can send up to 20 files with a total maximum size limit of 10 gigabytes. (Multi-file zip download is limited to 500 MBs at a time.)
- Can share High Risk documents with people outside the MIT Community..
- Documents shared with DropSecure are preserved for seven days.